A. Voting will be restricted to Billerica residents who are parents/guardians and/or siblings of

“special needs” children.

B. Robert's rules of order are the default procedures for this organization.

C. A group vote shall be considered valid only if it consists of simple majority of attending

members at any meeting, general or parent to parent. Electronic voting (e.g., email,

yahoo poll, etc.) shall not be considered valid. Computer voting would not be valid. If a

member of the PAC was unable to attend the meeting or had to leave early before the

voting, the member could give proxy to another member for voting.

D. On the PAC Annual 3

voted upon to decide if a parent-to-parent meeting needs to take place on the following

1

their concerns to be discussed).

E. At any meeting, a motion can be made and must be seconded to move for a vote of no

confidence. If said motion occurs, a vote shall be conducted at the next general meeting,

where a 2/3 majority will be required to relieve said officer of their respective duties.

When the situation should arise, the said person of no confidence would receive a

registered letter from the PAC to invite them to the next meeting for an open discussion.

If said person decides not to attend, the meeting would still be conducted.

Section III: Staff Administrator

Staff administrator shall be the current administrator of special education. He/she shall act as a

resource consultant and advisor to the organization. The staff administrator is a non-voting

member. The staff administrator shall perform the following functions:

A. Represent the needs concerns and activities of the organization to the school

administrators and staff.

B. Provide the membership with documented information regarding changes in regulations,

new policies, and program changes and mandate reports.

C. Provide technical assistance on all aspects of public laws, both state and federal, that

impact on special education.

D. Attend all regularly scheduled meetings; arrange for a representative upon parent request

when unable to attend.

E. Provide administrative support services.

Article IV: Governing Board

Section I:

who are elected by the voting membership and hold office for a one-year term. There is no limit to

the number of years an Executive Board member may hold a particular position, but they must

submit to a vote by the PAC membership at the Annual meeting if there are other interested

candidates for the position. Refer to Article VI, Election Procedures. If an Executive Board

member is unable to finish out his/her term, an Ad-Hoc election will take place.

Section II:

committee chairperson of the then existing sub-committees.

Section III:

Section IV:

seven) shall constitute a quorum for the transaction of business.

Article V: Officers

Section I:

Secretary/Clerk, Treasurer, Public Relations, Web Volunteer and Contact Person.

Section II: Duties of Officers

The duties and powers of the officers shall be as follows:

Chairperson:

a. Shall call and preside at all meetings of the Organization and the Executive Board

meeting.

b. Prepare an agenda for each meeting of the organization

c. Execute and supervise the performance of all contracts and agreements funded by the

organization, which are necessary to the efficient management of its affairs.

d. Shall assume the duties of the treasurer in his/her absence under the direction of the

executive board.

e. Act as a liaison with the Director of Special Education or delegate a liaison.

Vice-Chairperson:

A. Preside at general meetings in the absence of or request of the Chairperson.

B. During the absence of the Chairperson, the Vice-Chairperson shall act in his/her stead.

Treasurer:

A. Have the custody of and be responsible for all funds of the Organization.

B. Manage accounts and accounting for funds collected or donated.

C. Manage accounts and accounting for all expenses.

D. Coordinate efforts to apply for grants, donations or reimbursements.

E. Any expenditure of over fifty dollars ($50.00) must be voted on by the Executive Board.

F. Render a quarterly statement of the finances of the Organization at both the Executive

Board meetings and the Organization meetings.

G. Report officially to Mass DOR, IRS, or others regarding financial matters.

H. Adhere to IRS guidelines for acknowledging donations.

I. Maintain all financial information and files.

J. Be a member in the Fund Raising Committee

K. Prepare and submit a tentative budget to be presented to the general membership at the

Annual meeting.

Secretary/Clerk:

A. Recording and reporting as a matter of public record the minutes of the organizations

general meetings. Alternatively meetings may be video or audio taped.

B. Be custodian of the organizations records including a current membership list.

C. Generally perform all duties usually incident to the office of secretary/clerk.

Executive Board:

Shall assume the duties of Chairperson, Vice-Chairperson, Secretary/Clerk, Treasurer, Public

Relations, Contact Person and Web Volunteer. The chain of authority (as follows) should be

considered if one of the executive board members is unable to attend a PAC meeting:

Chairperson, Vice-Chairperson, Treasurer, Secretary/Clerk, Public Relations, Contact Person and

Web Volunteer.

Committees:

Shall be established as deemed necessary by the then existing Executive Board. The subcommittees

chair or coordinator shall be a willing nominee.

Article VI: Election Procedures

Section I:

Written ballots will be issued for any office having more than one nominee.

Section II:

Annual meeting.

Section III:

the annual elections including names, addresses and phone numbers of new board members in

June of each year.

Section IV:

would be an Ad-Hoc election.

Article VII: Meetings

Section I:

year. The number of meetings will be determined by the executive board.

Section II:

Executive Board (e.g., at the Annual PAC meeting, 3

and voted on to decide if a Parent to Parent meeting needs to take place the following 1

Thursday of the next month).

Section III:

Section IV:

Article VIII: Receipts and Expenditures (Fundraising)

The Organization is authorized by its bylaws to engage in fundraising activities to support the

organization objective. No part of the net contributions of the organization shall inure to the

benefit of, or be distributed to its members officers, or any other private persons, except that the

organization shall be authorized and empowered to pay reasonable compensation for services

rendered and to make payments and distributions in furtherance of the purposes set forth in

Article III. No substantial part of the activities of the organization shall include the carrying on of

propaganda, or otherwise attempting to influence legislation, and the organization shall not

participate in, or intervene in (including the publishing or distribution of statements) any political

campaign on behalf of any candidate for public office. Notwithstanding any other provision of this

document, the organization shall not carry on any other activities not permitted to be carried on

(a) by an organization exempt from federal income tax under section 501(c) (3) of the Internal

Revenue Code, or corresponding section of any future federal tax code, or (b) by an organization,

contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code, or

corresponding section of any future federal tax code.

Article IX: Amendments

These bylaws may be amended by a two-third vote of the membership present and voting at the

Annual or special meeting, provided that written notice has been given prior to said meeting.

Article X: Dissolution

Upon the dissolution of the organization, assets shall be distributed for one or more exempt

purposes within the meaning of section 501 (c) (3) of the Internal revenue Code, or corresponding

section of any future federal tax code, or shall be distributed to the federal government, or to a

state or local government, for a public purpose. Any such assets not disposed of shall be

disposed of by the court of Common Pleas of the county in which the principal office of the

organization is then located, exclusively for such purposes or to such organization or

organizations, as said Court shall determine, which are organized and operated exclusively for

such purposes.

Article XI: Adoption Clause

Bylaws – Signed in accordance with the agreement of the Executive Board Committee.

Chairperson: _________________________________________Date: _____________

Vice-Chairperson: ____________________________________Date: _____________

Treasure: ___________________________________________ Date: ______________

Secretary/Clerk: ______________________________________Date: _____________

Public Relations: ______________________________________Date: _____________

Contact Person: _______________________________________ Date: _____________

Web Volunteer: _______________________________________Date: ____________